RushPilot for Admins — the command center for your whole cycle

01 · Dashboard

Wake up to a briefing,
not a spreadsheet.

Open the console and the first thing you see is what actually needs you today — written in plain English by an AI that read every touch overnight.

rushpilot.app/dashboard

Your morning briefing

Generated 6:00 AM · Pilot AI

4 need you

3 hot prospects are cooling — Jack Donnelly hasn't been touched in 3 days.

Bid committee should review DeAndre Foster and Wyatt Bennett before Thursday.

Owen Reilly accepted his bid overnight — that's 6 of 24, on pace.

In pipeline

147

Hot

Bids

9/24

The chair's
home screen.

147 PNMs is too many to hold in your head. The dashboard holds it for you — surfacing the handful of decisions that move the cycle, then getting out of the way once you've made them.

Your 6 AM briefing. Every morning, in plain English: who's cooling, who's bid-ready, what slipped overnight.
Ahead or behind, at a glance. A lead-to-bid funnel with a pace line, so you always know if you're on track for your number.
Nothing slips. Stale and unassigned PNMs bubble to the top, each with a one-tap action.
See who's actually working. A recruiter leaderboard showing which brothers are putting in real effort — and which aren't.

02 · Pipeline

Every PNM, every stage,
one board.

Drag a recruit from first hello to bid card. Flip the same data to a dense table when you need to sort, filter, and bulk-act.

Lead2

Arjun Hassan

Engineering · Fr

Ben Kowalski

Undeclared · Fr

Contacted1

Diego Vasquez

Finance · Soph

Met2

Felix Anand

CS · Freshman

Grant Olsen

Econ · Soph

Invited1

Ryan Hall

Marketing · Fr

Hot prospect2

Jordan Reyes

Finance · Soph

Marcus Okafor

Mech-E · Soph

Bid pending1

Sam Mehta

Bio · Freshman

Bid extended2

Theo Caldwell

Poli-sci · Fr

Will Park

CS · Soph

Accepted1

Xavier Ng

Mech-E · Fr

Drag-and-drop stages. Lead → Contacted → Met → Invited → Hot → Bid Pending → Extended → Accepted.

Owner on point. Every PNM has a brother assigned — no double-coverage, nobody falls through.

Board ⇄ table toggle. Sort by score, temperature, last-touch, or staleness in one click.

Staleness flags. Cards that haven't been touched in days light up before they go cold.

03 · Command palette

Forget where it lives.
Just search.

Need a recruit, a brother, a screen, or a quick action? Start typing and it's right there. One box for the whole app — nothing to go hunting for.

ethanesc

PNMs

Ethan Caldwell

Freshman · Computer Science

↵

Go to Pipeline

Actions

Record a voice note

Start bid night session

Never go
looking again.

During rush you don't have time to remember where everything lives. So one box finds all of it — every recruit, every brother, every action — the second you start typing. Think of a name, type it, you're there.

Type what you remember. A first name, a major, half a word — it finds the rest.
No exact spelling needed. “deandr,” a nickname, a typo — it still lands on the right guy.
One search, the full picture. Type a name and his profile, his notes, and your next move all come up together.
Recruits, brothers, screens, actions. All of it lives in the same one box.
The guys you check most, up top. Open the search and your active recruits are already waiting.

04 · Composite score

Know the number.
Know why.

A 0–100 score from four weighted sub-scores, always with a confidence level and a plain-English reason. It's a recommendation, not a verdict — read it out, defend it, or override it.

Transparent
by design.

No black box. Every score breaks down into Academic, Social, Leadership, and Values — and tells you why. Disagree? Override it in one tap; the chapter's judgment always wins.

Four sub-scores. Academic, Social, Leadership, Values — each on a transparent track.
Confidence + rationale. The model shows its work and how sure it is.
Risk flags. GPA watch, values concerns, and cooling momentum surfaced early.
Bid-committee ready. Project it on the wall, defend it, override it.

Ethan Caldwell

Freshman · Computer Science · GPA 3.91

HotLegacy

88% confidence

Tap a score for the audit trail

Academic96

Social84

Leadership90

Values92

Why this score

Top-decile academics, legacy connection, and two leadership roles. Engaged at every event — replied to outreach within minutes.

05 · Bid Night

Run the room,
live.

Queue your Bid Pending prospects and let the chapter vote together, in the room, in real time. Forty minutes instead of four hours.

Live tallyYes / abstain / no updates in real time as brothers vote from their seats.

Dossier on the wallScore, sub-scores, voice notes, and the AI read — right beside the vote.

Threshold mathMajority computed automatically, and you step through every Bid Pending PNM in order.

06 · Analytics & budget

See where bids
come from.

See which sources turn into actual bids, where recruits slip away, and how many touches it really takes to close one. Run next rush on what works — not what you remember.

Run rush like
a funnel.

Every cycle teaches you something. RushPilot keeps the receipts — which sources convert, where PNMs stall, how many touches a bid really takes.

Source attribution. Referral, Instagram, involvement fair — see what fills the top of the funnel.
Stage conversion. Spot the leak between Met and Invited before it costs you a class.
Transparent AI budget. Token usage broken down by feature, with a monthly reset.

Where PNMs come from+18% wk

Referral58

Instagram41

Involvement fair28

AI budget612K / 1M · resets Oct 1

Voice transcription248K

Scoring + rationale196K

Draft assistant108K

Standup briefings60K

And the rest of the console

Everything else a chair
needs on one screen.

Notifications

A live activity feed and a bell that only rings for the things that actually need a decision.

Events & attendance

Plan info nights and dinners, track RSVPs, and see who actually showed up.

Interest forms

Submissions flow straight into the pipeline as new leads, ready to assign an owner.

Messaging

Reach out from inside RushPilot, with an AI draft assistant that writes in your voice.

Brothers & roles

Invite recruiters, assign permissions, and see each brother's PNMs, touches, and bids.

Privacy firewall

Brothers see everything; PNMs never see notes, scores, flags, or who said what.

07 · On mobile

You're a brother
first.

The chair runs the desktop console — but every admin carries the full RushPilot mobile app too. Same login, same data, voice-first in your pocket.

RushPilot admin home — the chair's home screen

The whole app,
in your pocket.

Admins aren't chained to a laptop. Everything a brother gets on mobile, you get too — capture a PNM at the cookout, then pull up the full pipeline back at the house. One account, always in sync.

Voice notes & quick capture. Log a PNM in three taps from the field — it tags itself.
Standup on your phone. Your morning briefing as a push, not just on the desktop.
Bid night voting. Run the room from the same phone everyone's holding.
One account, in sync. Hop between the console and the app — same chapter, live.

Explore the mobile app →

Your rush,
on call. Just ask.

The same chapter-trained model behind the standup, the score, and the drafts — now in a chat. It reads every voice note, every rating, every meeting transcript. It only answers from your data.

RushPilot AI

Chapter-scoped · Sigma Chapter

87PNMs 38Notes 12Events

Ask anything
about your rush.

87 PNMs · 38 voice notes · 12 events indexed · synced 2 min ago

Who are my top 10 PNMs right now?

→

Which brothers haven't logged a PNM this week?

→

PNMs who mentioned finance in notes

→

Who should we reach out to before bid night?

→

Live thread

Which PNMs have cooled off in the last 7 days? Rank them.

Six PNMs have lost momentum since Sep 4. Three were hot (80+) when last touched, so I'd prioritize a re-engage this week. Here's the ranked list, sorted by score drop:

Marcus OkonkwoFinance · Sophomore · 8 days dark

−14 pts

Tyler BrennanMech-E · Senior transfer · 6 days dark

−11 pts

Aiden ParkCS · Sophomore · skipped BBQ

−9 pts

Diego SantosPre-med · Freshman · slow on replies

−7 pts

Hunter KleinBusiness · Sophomore · 1 unread DM

−5 pts

Sources: 12 PNMs · 5 meeting notes · 38 chat threads · chapter scoped

Ask a follow-up about any of these PNMs…

Trained per chapter · no cross-chapter data

Avg response · 1.2s Citations · always

One more cycle of group chat — or this.

Win rush.
Without the spreadsheet.

15-minute demo, customized to your chapter. We'll import your current PNM list and show you what next morning's standup would look like.

Book a 15-min demo → Join the beta waitlist

Wake up to a briefing,not a spreadsheet.

The chair'shome screen.

Every PNM, every stage,one board.

Forget where it lives.Just search.

Never golooking again.

Know the number.Know why.

Transparentby design.

Run the room,live.

See where bidscome from.

Run rush likea funnel.

Everything else a chairneeds on one screen.